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ALABAMA
CHAPTER
SOUTHERN SECTION
BYLAWS
As Amended
April 18, 1988
ARTICLE I
- NAME
Section 1. Name. This organization shall be known as the Alabama
Chapter, Southern Section, International Association of
Electrical Inspectors (IAEI).
ARTICLE II
- PURPOSES
Section 1. The purposes and objectives of the Chapter shall be:
a. To promote within the Chapter the purposes and objectives of
the IAEI as set forth in Article IV of the Articles of
Incorporation of the IAEI.
b. To promote the welfare of any Chapter Division(s) within its
territory.
ARTICLE
III - NON-PROFIT ORGANIZATION
Section 1. The affairs of the Chapter shall not be conducted for
profit.
ARTICLE IV
- ORGANIZATION
Section 1. The Chapter shall consist of a Chapter Board of
Directors, the members and such Divisions as may be authorized
by the Articles of Incorporation and Bylaws of the IAEI and
these Bylaws.
Section 2. Management. The management and control of the affairs
and business of the Chapter shall be vested in the Chapter Board
of Directors as provided for herein.
ARTICLE V
- MEMBERSHIP AND DUES
Section 1. Territory. Membership in the Chapter shall be limited
to those persons who reside or are employed in the State of
Alabama, except for additional memberships as provided for in
the Bylaws of the IAEI.
Section 2. Applications. Applications for membership shall be
submitted to the International Office, and may be subject to the
approval of the Chapter Board of Directors and Section Board of
Directors.
Section 3. Classification. Membership shall be classified as
provided in the Bylaws of the IAEI.
Section 4. Dues and Initiation Fees. There shall be no
initiation fee for any class of membership. Dues shall be
prescribed in the Bylaws of the IAEI and shall be sent to the
IAEI International Office. Dues or assessments in addition to
those levied by the IAEI and the Section may be levied by the
Chapter or its Chapter Divisions upon approval of the Section
Board of Directors and the IAEI Board of Directors.
Section 5. Honorary Membership.
a. Honorary Membership may be conferred by the Chapter upon
members who have performed such meritorious service as the
Chapter wishes to recognize. A Chapter Honorary Member shall pay
no dues. The Chapter shall assume liability for payment of the
Section and International Office portion of the dues unless the
member is also accorded Section or International Honorary
Membership.
b. Honorary membership may be awarded posthumously.
c. Proposals for Chapter Honorary Membership shall be submitted
in writing to the Chapter Secretary and shall state the basis
for proposing this honor. The proposal shall be reviewed by the
Chapter Board of Directors. Upon endorsement of at least two
thirds (2/3rds) of the Chapter Board of Directors, the proposal
shall be submitted to the Chapter membership for final approval
at any regular or special meeting.
d. The following qualifications for Honorary Membership, among
others, shall be considered:
1. The nominee shall have made an outstanding contribution to
electrical safety.
2. The nominee shall have been associated with the electrical
industry.
3. The nominee shall have retired or is approaching retirement
age and is no longer actively engaged in the electrical
industry.
ARTICLE VI
– BOARD OF DIRECTORS AND OFFICERS
Section 1. Chapter Board of Directors.
a. The Chapter Board of Directors shall consist of the
President, First and Second Vice President, Secretary-Treasurer,
Assistant Secretary-Treasurer, Junior Past President, one (1)
Inspector Members and two (2) Associate Members. The Assistant
Secretary-Treasurer shall act as secretary to this committee.
All members of the Board of Directors shall be voting members of
this committee except where provided for elsewhere in these
bylaws.
b. The Chapter Board of Directors shall be chaired by the
Chapter President and shall meet at his direction to effectively
attend to the affairs of the Chapter.
Section 2. Officers. The officers of the Chapter shall consist
of a President, First and Second Vice Presidents, a
Secretary-Treasurer, and an Assistant Secretary-Treasurer. All
officers shall be members in good standing and shall serve
without pay.
Section 3. Eligibility. The eligibility of Chapter Board of
Director members, and officers shall be established as follows:
a. Any member in good standing shall be eligible to be elected
to the Chapter Board of Directors.
b. Only Inspector Members as defined in Section 302 (A) of the
IAEI Bylaws, in good standing, shall be eligible to be elected
to the office of President or Vice President.
c. Any member in good standing shall be eligible to be elected
to the office of Secretary-Treasurer and Assistant
Secretary-Treasurer).
Section 4. Duties.
a. The Chapter Board of Directors shall have general charge of
the affairs of the Chapter including, but not limited to, the
authority to direct expenditures and audit the accounts of the
Secretary-Treasurer, as provided for herein.
b. Should any emergency arise in the carrying out of these
Bylaws where a strict compliance with the letter of the same
cannot be obtained or where other sections of the Bylaws do not
provide a means for meeting the emergency, the Chapter Board of
Directors may take whatever action it may deem advisable for the
good of the Chapter, but such action shall be consistent with
the spirit of these Bylaws and shall be submitted for approval
at the next regular meeting of the Chapter.
c. The duties of all officers shall be such as usually pertain
to their offices, or as may be assigned by the Chapter Board of
Directors.
d. The Secretary-Treasurer shall keep the records of the Chapter
and the Chapter Board of Directors, and have charge of the
Chapter’s funds and pay its bills under an approved budget. He
shall have his accounts audited at Chapter expense if any is
incurred, at the close of each fiscal year and shall submit such
audit to Chapter Board of Directors and to the Chapter at the
Annual Meeting.
e. The Assistant Secretary-Treasurer shall work with the
Secretary-Treasurer and shall be authorized to co-sign all
checks, drafts or other documents which disperse funds of the
Chapter. Should the Secretary-Treasurer not be able to attend
any Chapter or Section Meeting, the Assistant
Secretary-Treasurer shall, upon request in writing from the
Secretary-Treasurer, be authorized to carry out the full range
of responsibilities of the Secretary-Treasurer.
f. The Secretary-Treasurer, Assistant Secretary-Treasurer and
any other authorized signatory on the Chapter bank accounts
shall furnish a surety bond in such amount as required by the
Chapter Board of Directors, such bond to be paid for by the
Chapter.
Section 5. Terms of Office. Members of the Chapter Board of
Directors and the officers shall be elected and hold office for
one (1) year or until their successors are elected and
qualified, commencing with the close of the Annual Meeting of
the Chapter. A member may succeed himself on the Chapter Board
of Directors but may not serve more than two (2) years at any
one time.
Section 7. Vacancies.
a. In the event of the death, resignation or inability to act of
any member of the Chapter Board of Directors or Officer, or when
such member becomes ineligible for membership in the class he
occupied when elected, his term of office shall automatically
cease and it shall be the duty of the President, subject to
approval by the Chapter Board of Directors, to appoint a member
of the same class to serve the unexpired term. A vacancy in the
office of President shall be filled by the Chapter Board of
Directors.
ARTICLE
VII - ELECTIONS
Section 1. Time. The election of members of the Chapter Board of
Directors and Officers shall take place at a regular Chapter
business session during the Annual Chapter Meeting and may
follow immediately after the Nominating Committee Report has
been announced. The installation may take place on the last day
of the meeting or any time after the election, with the
assumption of duties upon conclusion of the Annual Meeting.
Section 2. Nominations.
a. At or prior to the first day of the Annual Meeting the
President shall appoint a Nominating Committee of three (3)
Inspector Members who shall nominate candidates for all offices
and members of the Chapter Board of Directors. The Nominating
Committee shall submit its report to the membership during or
before the last business session of the Annual Meeting.
b. Not less than five (5) Inspector Members in good standing may
nominate a candidate for any of the offices to be filled,
provided such nominations shall be in writing, bear the
signatures of the members so nominating, and be placed in the
hands of the Chapter Secretary previous to the last business
session of the Annual Meeting.
Section 3. Election Procedure. The names of all properly
proposed candidates shall be submitted to the members for
election by ballot. Any member shall be elected who shall
receive a majority of the votes cast; provided, however, that
when there is only one (1) candidate for an office, election may
be declared by the unanimous consent of those members in
attendance who are eligible to vote.
Section 4. Voting. Only Inspector Members in good standing shall
be eligible to vote for candidates for office.
ARTICLE
VIII - MEETINGS
Section 1. Chapter Board of Directors Meetings. Meetings of the
Chapter Board of Directors are to be held as follows:
a. An Annual Meeting shall be held each year at the call of the
President immediately preceding the Chapter Annual Meeting.
b. Special meetings may be called at any time by the President
or upon the written request of a majority of the Inspector
Members of the Chapter Board of Directors.
c. The dates and location of all meetings shall be determined by
the President and the Secretary. Due notice of meetings shall be
sent to all members.
d. The President shall preside at all meetings of the Chapter
Board of Directors. In the event of the absence of the
President, the ranking Vice President, shall preside.
e. Six (6) members, at least four (4) of whom must be Inspector
Members, shall constitute a quorum.
Section 2. Chapter Meetings. Meetings of the Chapter are to be
held as follows:
a. The Chapter shall hold an Annual Meeting, the time and place
to be determined by the Chapter Board of Directors. Other
regular or special meetings may be called by the President or
upon written application of six (6) Inspector Member of the
Chapter.
b. Meetings shall be conducted in accordance with the procedures
prescribed by the Bylaws of the IAEI.
c. The President, or in the event of his absence the ranking
Vice President, shall preside at Chapter Meetings.
d. Six (6) Inspector Members and the President or a Vice
President shall constitute a quorum.
e. Due notice of all meetings, regular and special, shall be
sent to all members. In the event of a special meeting the
notice shall state the nature of the business to be transacted.
No business shall be transacted at a special meeting except that
stated in the notice.
f. Any subject of a nature which would tend to advertise or
endorse any particular product or manufacturer, unless of
educational value, shall be ruled out of order at a Chapter
Meeting.
Section 3. Mail Ballots.
a. When it is not possible or convenient to have a meeting of
the Chapter Board of Directors or the membership of the Chapter,
the President may direct the Secretary to prepare a letter
ballot to conduct necessary business by mail. To be counted,
letter ballots must be returned on or before the indicated date
upon which the mail ballot is due, which shall be not less than
twenty (20) days after the ballots are mailed to the members.
b. Approval of actions by the Chapter Board of Directors shall
require the favorable vote of a majority of the members eligible
to vote, unless otherwise required by these Bylaws.
c. Approval of actions by the membership of the Chapter shall
require the favorable vote of a majority of the members
returning ballots, unless otherwise required by these Bylaws.
ARTICLE IX - COMMITTEES
Section 1. Standing Committees. The Standing Committees of this
Chapter shall be:
a. Bylaws Committee
b. Educational Committee
c. Membership Committee
d. Public Relations and Publicity Committee
e. Electrical Fire and Accident Committee
f. Code Clearing and Codeshop Committee
Section 2. Committee Scopes. The scopes and responsibilities of
the Standing Committees shall be as approved by the Chapter
Board of Directors.
Section 3. Special Committees. Special committees may be
appointed by the Chapter President for a specific purpose as
authorized by the Chapter Board of Directors. Special committees
shall continue and be reappointed each year at the discretion of
the Chapter Board of Directors until a final report is submitted
and approved as provided for in these Bylaws.
Section 4. Term of Appointment. Standing Committees shall be
appointed by the Chapter President to serve from the time of
their appointment until the close of the President’s term of
office.
ARTICLE X –CHAPTER DIVISIONS
Section 1. Chapter Divisions. Chapters Divisions, if any, shall
be organized and governed in accordance with the Articles of
Incorporation and Bylaws of the IAEI.
ARTICLE XI - FISCAL YEAR
Section 1. The fiscal year of the Chapter shall be the calendar
year January 1 through December 31.
ARTICLE XII - RULES OF ORDER
Section 1. The latest edition of Robert's Rules of Order shall
govern the transaction of all business, unless otherwise
provided in these Bylaws.
ARTICLE XIII - AMENDMENT OF BYLAWS
Section 1. Proposed amendments to these Bylaws shall be approved
by the Chapter Board of Directors by two-thirds (2/3rds) of the
votes cast by Inspector Members at any meeting of the Chapter
Board of Directors or by two-thirds (2/3rds) of the votes of all
the Inspector Members of the Chapter Board of Directors in the
event of a mail ballot. Notice of proposed amendments shall be
forwarded to each Inspector Member of the Chapter Board of
Directors at least twenty (20) days prior to the date of the
meeting or the indicated date upon which a mail ballot is due.
Section 2. Amendments approved by the Chapter Board of Directors
shall become effective after approval by a two-thirds (2/3rds)
vote of the Inspector Members voting at a Chapter meeting, or by
two-thirds (2/3rds) of the votes cast by Inspector Members in
the event of a mail ballot, and upon final approval by the IAEI
Board of Directors. Notice of proposed amendments shall be
forwarded to each Inspector Member at least twenty (20) days
prior to the date of the meeting or the indicated date upon
which a mail ballot is due.
Section 3. The provisions of the Bylaws of the Chapter in force
immediately prior to the approval and adoption of the amended
Bylaws shall be superseded hereby.
Note: The word "President" used in this document refers to a
title and is to be interpreted as meaning both genders. |
